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BOARD DUTIES
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Chairperson of the Board
Responsible for organizing and officiating over the members of the Board of Directors. The Chairperson is responsible to the members of the Society and the Board of Directors.

  • Preside at each Board of Directosr meeting.
    • Establish a time and place for the meetings giving proper and adequate notice to each member of the Board.
    • Prepare an agenda for each Board meeting.
    • Be fluent in ROBERT'S RULES OF ORDER in order to maintain appropriate control and order at each meeting.
    • Provide for notification of the members of the Society of each Board of Directors meeting.
  • Be responsible for all contractual agreements entered into by the Society.
    • Contractual agreements must be signed by the President or Chairperson of the Board to be considered valid.
  • Responsible for assuring that the tax returns are filed by the treasurer of the M.S.R.T.
  • Provides help, advice, and counsel for all members of the Board of Directors.
  • May be called upon to install newly elected officers on the State and Chapter level.
  • Presents the Past President's pin to the outgoing President at the Annual Meeting.
  • Advances to the position of Senior Board Members after the installation of newly elected officers.
  • Represents the M.S.R.T. as a seated delegate to the A.S.R.T. annual meeting.
  • Acts as the Nomination Chairperson for the Board setting up a committee of all Chapter Presidents to solicit and notify candidates.

Senior Board Member
The Senior Board Member is serving the final year of their four (4) year continuous commitment. This person has previously served as President Elect, President and then Chairperson of the Board.

  • Attends all Board meetings with voting privileges.
  • Advises the present Board of Directors, when needed, utilizing all their years of experience.
  • Attends as many M.S.R.T. functions and activities throughout the year as possible.
  • Attends Annual Meeting and is seated at the head table.
  • May install Chapter Officers if needed.
  • May be an alternate to A.S.R.T. according to rotation in Policy and Procedure Manual.
  • May be assigned any task by the Board.
  • Represents the Society, when called upon, to the membership, public, state officials, or any other interested party.
  • Must be legislatively active.
  • Serve as a mentor to new Board members.

President
The President oversees all activities of the Society keeping the Chairperson of the Board and Board Members informed. Examines the direction of Society is taking and provides direction through Presidential proposals to the Board of Directors.

  • Oversees the activities of all committees and Board activities offering guidance as necessary.
    • Appoints Chairpersons for committees.
    • Explains policies, procedures, and time tables for activities.
    • Establishes the responsibility level of appointees.
  • Represents the Society in all matters pertaining to the Society.
    • Answers questions posed by members, public, state officials, or other interested parties.
    • Acts as the official spokesperson for the M.S.R.T.
    • Provides a list of nominations for the appointment to the Medical Radiation Technologists and Nuclear Medicine Technologists.
    • Attends Chapter meetings in each Chapter when possible.
    • Attends M.S.R.T. Annual Meeting and State All-Day Seminar along with other M.S.R.T. state functions. All expenses for these meetings are to be paid by the M.S.R.T. or Annual Meeting Treasurer.
    • Attends the Commercial Appreciation Party and welcomes and thanks commercial representatives for past and future support.
  • Communicates with:
    • Members of the Society through the Presidential Message.
    • The Executive Secretary regarding member updates, addresses, correspondence, and reports.
    • Chapter Presidents to inform them of Board activities, requests for involvement, nominations for committees, and chapter news to report to the board.
    • The Maryland Radiological society through their official representative to the M.S.R.T. regarding legislative activities, the Co-Joint meeting, and the Annual Meeting of the M.S.R.T.
    • All professional publications.
    • Educators throughout the state to further the advancement of the M.S.R.T. at the student level.
    • Region VIII delegates and reports Region VIII activities to the Board.
  • Is a member of the Financial Planning Committee and the Annual Meeting Committee.
  • Presides over the Annual Meeting Business Sessions and installs the new officers during the meeting.
  • Receives the list of nominees for the Charlotte Wade Todesco Memorial Lecture and presents to the Board for voting.
  • Presents a written report to the Board detailing activities involving the President and Presidential proposals.
  • Serves as a delegate to the A.S.R.T. Annual Meeting.
  • Appoints chapter delegates as non-voting members of the Board
  • In the absence of the Public Relations Chair, contacts the Governor's Office for official proclamation for National Radiologic Technology Week.
  • Provides speaking services as needed or requested.
  • Seeks advice and consults with Board members.
  • Maintains a revised copy of Board members and Committee chairs to include name, address, work and home phone numbers.
  • Signs all contracts after Board approval.
  • Maintains a telephone log of all M.S.R.T. calls made and received for documentation and follow up if necessary.
  • Maintains an M.S.R.T. embosser.
  • Is responsible to select the Annual Meeting Chairpersons and monitor the Annual Meeting preparations. Report to the Board, at each meeting, the plans being made for the Annual Meeting.
  • By March 1st, the President must have a written schedule of the following year's Board meetings prepared and available to all members who are interested in running for office.

President-Elect
The President Elect is responsible for becoming familiar with the activities of the Society and for making preparations to elevate to the position of President.

  • Prepares for the upcoming Presidential year by actively participating in the Board meetings and Board sponsored activities.
  • May be asked to chair or serve on a committee, except the nominating committee.
  • Must become very familiar with the Society's Bylaws and Policy and Procedure Manual in preparation for the Presidency.
  • Attends the Annual Meeting of the A.S.R.T. as an alternate to the House of Delegates, using this as preparation for the following year when they will be a voting delegate.
  • Updates the Speakers' Bureau as necessary.
  • Presents the Immediate Past President with a plaque at the Annual Meeting.

Vice President
The Vice President's primary responsibility is to learn the office of the President as the next in line should the President's office be vacated. In the absence of the President, performs the duties required of the President.

  • Attend Board Meetings to
    • Participate in all activities and give input appropriate of a Board member.
    • Monitor the activities and viewpoints of the President in order to represent the President in his/her absence.
    • Stay abreast of Board activities and business.
  • Follow closely the status of organizational business and maintain contact with the President to become familiar with the duties of the President.
  • As requested by the President, attend committee meetings in order to become familiar with and involved in the Society's business.
  • May be asked by the President to chair a committee.
  • Maintain Policy and Procedure Manual by:
    • Reviewing the manual upon election to become familiar with the current status.
    • As changes are made at the Board level, incorporate these changes into the manual.
    • Recommending changes to the manual as Bylaw changes occur or incongruities are noted.
  • Prepare report(s) to present to the Board as appropriate for the activities that are being performed as Vice President.
  • Introduce the President at the Annual Meeting prior to the Presidential Address at the Installation of Officers Banquet.
  • Orient successor and transfer all materials/records immediately following the Annual Meeting as per the direction of the Chairperson.

Recording Secretary
The Recording Secretary will maintain an accurate record of all Board activities and discussions presented at board meetings and assure that all Board members are presented with this record. The minutes should be well delineated by subject with discussions following each topic; and should be detailed enough to portray the essence of the discussions and the actions taken.

  • Records minutes of all Board meetings held during the year and sends copies to the Executive Secretary for distribution.
    Minutes are to include:
    • Attendance to ascertain a quorum following the specifications of the Bylaws.
    • Times of call to order and adjournment.
    • Motions-maker and second, actual wording of the motions, and motion acceptance or rejection.
    • All chapter and committee reports filed and what discussions were presented on each report.
    • Reports not available for the meeting.
    • Presidential proposals.
    • Unfinished business
    • New business and discussions
  • Maintain an on-going record of officers, committee chairpersons, and committee members and make it available to the nominating committee.
  • Maintain the original meeting record in the Secretary's file. Duplicate (double sided copy) and distribute the minutes by mail to the Executive Secretary no later than three (3) weeks after the meeting.
  • Record minutes of the business sessions at the Annual Meeting and read minutes of the previous annual business session if requested by the President. That previous year's business sessions' minutes must be copied in sufficient quantity to be given to the attendees at the Annual Meeting.
    • The Annual Meeting minutes must be presented to the President within six (6) weeks following the Annual Meeting.
  • Present invoices to the Treasurer for reimbursement of duplicating fees postage, tapes, and any other expenses incurred in carrying out the duties of this office.
  • May in the absence of Board Members or Committee Chairs, read their reports to the assembly.
  • Orient successor and transfer all records/materials immediately following the Annual Meeting as per the direction of the Chairperson of the Board.

Treasurer
The Treasurer has charge and custody of all Society funds and financial records; deposit all monies received and provide financial records of receipts, disbursements, and balances.

  • Attend Board meetings, general Society membership meetings, and Budget Committee meetings to provide input and to gain an understanding of issues affecting the Treasury.
  • Disburse funds according to the Disbursements Fund Procedure.
  • Submit a written report of receipts and disbursements at each Board Meeting. Make twenty copies of the report for Board members and give the original and extra copies to the Recording Secretary.
  • Serve as a member of the Budget Committee.
    • Report to the Budget Chairperson any committee that is near their budget limit so that the Chairperson can inform that committee.
  • Submit an annual report of receipts and disbursements at the Annual Meeting. The Board shall determine how this report will be disbursed to the general membership.
  • Arrange for the changing officers name change signatures on all bank cards and bond certificates.
    • The signatures required on the bank cards will be the President and the Treasurer.
  • Arrange with a Certified Public Accountant to have the books audited yearly at the end of the fiscal year and present the report to the Board at the next scheduled Board Meeting.
    • The fiscal year runs July 1-June 30.
  • File all necessary tax returns with the help of an Auditor.
  • Arrange for the Bond Certificates to be changed to the current Treasurer.
  • The Treasurer shall be able to protect the financial integrity of the M.S.R.T. The Treasurer shall alert the President if the need arises to use savings account funds and proceed with presidential approval.
  • Must orient his/her successor after the completion of the audit. (But no later than the next scheduled Board meeting.)